Privacy Policy

Last updated: January 7, 2025

1. Introduction

Rotaract South Asia MDIO ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the Rotaract Club Invoice Calculator ("the Service").

By using our Service, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Information You Provide

When you use our Service, we may collect the following types of information:

• Member Data: Names, join dates, leave dates, and club base information for dues calculation purposes
• Account Information: If you choose to sign in, we collect your Google account information (email, name, profile picture)
• Usage Data: Information about how you use our Service, including features accessed and calculations performed

2.2 Automatically Collected Information

We automatically collect certain information when you visit our Service:

• Device Information: Browser type, operating system, device identifiers
• Usage Analytics: Pages visited, time spent on pages, features used
• Technical Data: IP address, browser settings, cookies

3. How We Use Your Information

We use the collected information for the following purposes:

• To provide and maintain our Service
• To perform dues calculations and generate reports
• To save your data locally and optionally in the cloud
• To improve our Service and user experience
• To analyze usage patterns and optimize performance
• To provide customer support
• To comply with legal obligations

4. Data Storage and Security

4.1 Local Storage

Your member data is primarily stored locally in your browser using localStorage. This data remains on your device and is not transmitted to our servers unless you choose to sign in.

4.2 Cloud Storage (Optional)

If you choose to sign in with your Google account, your data may be stored securely in Google Firebase. This allows you to access your data across different devices.

4.3 Security Measures

We implement appropriate security measures to protect your information:

• Encryption of data in transit and at rest
• Secure authentication through Google OAuth
• Regular security assessments and updates
• Access controls and authentication requirements

5. Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as described in this policy.

We may share your information in the following circumstances:

• Service Providers: With trusted third-party service providers who assist us in operating our Service (e.g., Google Firebase, Google Analytics)
• Legal Requirements: When required by law or to protect our rights and safety
• Business Transfers: In connection with a merger, acquisition, or sale of assets

6. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience:

Type	Purpose	Duration
Essential Cookies	Basic functionality and security	Session
Analytics Cookies	Usage analysis and improvements	2 years
Authentication Cookies	User login and session management	Session

7. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your personal information
• Portability: Request a copy of your data in a portable format
• Opt-out: Opt out of certain data collection and processing

8. Data Retention

We retain your information for as long as necessary to provide our Service and fulfill the purposes outlined in this policy:

• Local Data: Stored in your browser until you clear it or use the reset function
• Cloud Data: Retained until you delete your account or request deletion
• Analytics Data: Retained for up to 2 years for service improvement

9. Children's Privacy

Our Service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards.

11. Third-Party Services

Our Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

13. Contact Us

14. Data Protection Rights (GDPR)

If you are a resident of the European Economic Area (EEA), you have certain data protection rights under the General Data Protection Regulation (GDPR). These rights include:

• The right to access, update, or delete your personal information
• The right of rectification
• The right to object
• The right of restriction
• The right to data portability
• The right to withdraw consent

15. California Privacy Rights (CCPA)

If you are a California resident, you have the right to:

• Know what personal information is collected, used, shared, or sold
• Delete personal information held by us
• Opt-out of the sale of personal information
• Non-discrimination for exercising your privacy rights