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Estimate your Rotaract club's January RI invoice based on your member roster, including breakdowns for annual dues, pro-rata charges, taxes, and local currency.

  • Bulk roster import
  • Live dues totals
  • Optional cloud backup

Invoice Summary

Live estimate based on your roster and settings

Invoice date Jan 1st, 2027

Select the invoice year

%

Configure tax percentage

Enter exchange rate

USD

Base RI Dues

$0.00

Annual: $0.00 + Prorated: $0.00

Total with Tax

$0.00

Tax: $0.00 + $0.00 (18%)

Local currency

Base RI Dues (Local)

0.00

Annual: 0.00 + Prorated: 0.00

Total with Tax (Local)

0.00

Tax: 0.00 + 0.00 (18%)

Members

0

Total Active Member Dues

Months

0

Total Months in Prorata Calculation

Planning estimate only - not Rotary International's official invoice. Add members before generating.

Add New Member

Add individual members to your roster

Club Base *

Bulk Upload Roster

Upload multiple members at once

Drag and drop your file here, or

Supports Excel (.xlsx, .xls) and CSV (Recommended)

or

Paste a public sheet link (Viewer access required)

How to share your sheet for import
  1. Open Make a Copy in Google Sheets and fill in your roster.
  2. Click Share → set General access to Anyone with the link → role Viewer.
  3. Copy the sheet URL from your browser and paste it above (not the template “copy” link).
Expected File Format & Templates
A
Member Name (e.g., John Doe)
B
Join Date (YYYY-MM-DD format)
C
Club Base (Community-Based or University-Based)
D
Leave Date (YYYY-MM-DD, blank if still active)
Make a Copy in Google Sheets

Member Roster

Manage your club members · per-member dues breakdown

Name Join Date Leave Date Club Base Est. Base Due
(Annual + Prorated)
 Est. Base Due (Local)
(Annual + Prorated)
 Est. Total Due (Local)
(Base + Tax)
 Active Member Prorated Months Actions

No members yet

Add members individually or upload a roster file to get started

Understanding RI Dues

Learn about Rotary International dues structure and calculation principles

How this calculator models dues Frequently asked questions

Ensure Accurate Invoicing for Your Rotaract Club

Your Club Invoice is based on your membership count as of 1 January.

To ensure accurate invoicing, please maintain an up-to-date member list on My Rotary.

Update Deadline: Please make sure to register new members and remove any terminated members by 31 December.

Why it Matters: Your invoice is calculated based on the number of active members in Rotary's database on 1 January.

No Adjustments: Please note that invoices cannot be adjusted once issued. Your club is responsible for paying the full amount shown on the invoice.

Important Notice: You should register new members and remove terminated members within 30 days of the effective date for that change. Please keep this in mind as you approach the 31 December deadline.

Log in to My Rotary to update your member list and ensure accurate billing.

Read the Club Invoice FAQ

Dues Structure & Calculation

Annual membership dues and how they are calculated for different scenarios

Annual Dues Rates

Community Based Clubs $8.00/member/year
University Based Clubs $5.00/member/year

How This Calculator Bills (Jan 1 Snapshot)

Members active on 1 January: Billed full-year annual dues for the invoice year (Jan–Dec).
Join after 1 January of the invoice year: This invoice shows $0 for that member. Catch-up (proration) appears on the next January invoice.
Prior-year mid-year joiners: Next January invoice includes full year plus prorated catch-up for months in the prior year. Formula: (Annual ÷ 12) × months.

Proration & Important Dates

How join and leave dates affect dues calculation and key principles

Join & Leave on This Invoice

Join on 1 January of the invoice year: Full-year dues on that invoice (no catch-up the following year for that join).
Leave after the invoice date: Does not reduce that January invoice. Leaving before 1 January can result in $0 or catch-up-only depending on join year.
Leave on 1 January: Still treated as active for that invoice (generated as of Jan 1).

Key Dates & Considerations

Join Date: Drives whether this invoice shows full year, catch-up, or $0.
Leave Date: Matters mainly when the member left before the Jan 1 invoice snapshot.
Invoice Year: The January invoice year you are estimating (upcoming Jan–Dec RI period).

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