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Rotaract Club Invoice Calculator

An interactive tool to help Rotaractors estimate their Club Invoices with precision and ease.

Easy to use
Bulk upload support
Real-time calculations

Add New Member

Add individual members to your roster

Bulk Upload Roster

Upload multiple members at once

Drag and drop your file here, or

Supports Excel (.xlsx, .xls) and
CSV (Recommended) files

Expected File Format

A
Member Name (e.g., John Doe)
B
Join Date (YYYY-MM-DD format)
C
Club Base (Community-Based or University-Based)
D
Leave Date (YYYY-MM-DD format, leave blank if still active)
Make a Copy in Google Sheets

Invoice Summary

View your estimated club invoice

Select the invoice year

%

Configure tax percentage

Enter exchange rate

Base RI Dues

$0.00

Annual: $0.00 + Prorated: $0.00

Total with Tax

$0.00

Tax: $0.00 + $0.00 (18%)

Base RI Dues (Local)

0.00

Annual: 0.00 + Prorated: 0.00

Total with Tax (Local)

0.00

Tax: 0.00 + 0.00 (18%)

Members

0

Total Active Member Dues

Months

0

Total Months in Prorata Calculation

Member Roster

Manage your club members

Name Join Date Leave Date Club Base Est. Base Due
(Annual + Prorated)
Est. Base Due (Local)
(Annual + Prorated)
Est.Total Due (Local)
(Base + Tax)
Active Member Prorated Months Actions

No members yet

Add members individually or upload a roster file to get started

Understanding RI Dues

Learn about Rotary International dues structure and calculation principles

Ensure Accurate Invoicing for Your Rotaract Club

Your Club Invoice is based on your membership count as of 1 January.

To ensure accurate invoicing, please maintain an up-to-date member list on My Rotary.

Update Deadline: Please make sure to register new members and remove any terminated members by 31 December.

Why it Matters: Your invoice is calculated based on the number of active members in Rotary's database on 1 January.

No Adjustments: Please note that invoices cannot be adjusted once issued. Your club is responsible for paying the full amount shown on the invoice.

Important Notice: You should register new members and remove terminated members within 30 days of the effective date for that change. Please keep this in mind as you approach the 31 December deadline.

Log in to My Rotary to update your member list and ensure accurate billing.

Dues Structure & Calculation

Annual membership dues and how they are calculated for different scenarios

Annual Dues Rates

Community Based Clubs $8.00/member/year
University Based Clubs $5.00/member/year

Calculation Methods

Active Members (as on 1st Jan): Pay complete annual dues for the entire year (Upcoming 12 months - Jan to Dec)
Members Joining/Leaving in the middle of the year: Dues are prorated based on membership duration
Prorata Formula: (Annual Dues ÷ 12) × Number of Months

Proration & Important Dates

How join and leave dates affect dues calculation and key principles

Proration Principles

Monthly Basis: Dues are calculated on a monthly basis for fair distribution
Join Date Rules: Membership starts from the month of joining (or next month if the date of joining is after 1st of the month)
Leave Date Rules: Membership ends at the month of leaving

Key Dates & Considerations

Join Date: Determines when membership begins and proration starts
Leave Date: Determines when membership ends and proration stops
Invoice Year: The year for which dues are being calculated (Upcoming 12 months - Jan to Dec).

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